Does CloudNotte produce CAPS-aligned report cards?

Yes. Assessment components, weightings and the 7-point rating scale are configurable per phase, and report cards and progress reports are generated per term.

Is it POPIA compliant?

CloudNotte gives schools the controls POPIA expects — per-user access, roles, audit trails, data export and deletion on request. Compliance is a shared responsibility; our data processing terms set out what we do.

What does it cost for a school in South Africa?

Rest-of-Africa pricing applies: from $1.00 per learner per term on Standard, $2.00 on Enterprise and $4.00 on Star, with a discount for yearly payment and no setup fee.

Does it replace SA-SAMS?

SA-SAMS is the Department's administration system for public schools. CloudNotte is the school's own system for academics, assessment, fees and parents, used mostly by independent schools; the records needed for returns can be exported.

CloudNotte in South Africa

School Management Software in South Africa

South African schools run four terms, report on the national 7-point scale and prepare learners for the NSC. Independent schools and school groups use CloudNotte to keep learner records, assessments, fees and parent communication in one place, with CBT for tests and mocks and a parent app for day-to-day updates.

Open a school account

Built for how South African schools run

The calendar, the exams, the grading, the money and the law your school already lives with — handled, not worked around.

School calendar

Four terms a year following the Department of Basic Education calendar (independent schools may vary). Grade R to Grade 12, with sessions, terms and promotion configured by the school.

Grading and report sheets

Percentages with the 7-point rating code (1 = Not achieved, 7 = Outstanding achievement) per subject, term marks weighted per the school's CAPS programme, promotion requirements and comments. Report cards and progress reports are generated per term and published to parents.

School fees

Fees are set per grade and per term or per year in rand. Each learner has an invoice and balance, EFT and card payments are recorded with automatic receipts and reminders, and the school sees arrears at a glance. Online collection inside CloudNotte depends on our payment partners' coverage in South Africa — ask us before relying on it.

Student data and the law

The Protection of Personal Information Act (POPIA) applies to learner, parent and staff data. CloudNotte provides per-user logins and roles, an audit trail and full data export; data processing terms are available on request.

Internet and power

Load-shedding and uneven connectivity are a fact of life. Offline CBT runs exams on a local machine without internet and syncs when power and connection return; the platform is built for slow and mobile connections.

Exams and assessments in South Africa

Results line up with the bodies your school answers to.

National Senior Certificate (NSC)

Grade 12 matric exams through the DBE or the IEB; report cards and transcripts use the 7-point rating codes and percentages.

CAPS assessment programme

School-based assessment (SBA) tasks, tests and examinations per the CAPS weightings for each phase.

Systemic and benchmark tests

Run as CBT where the school wants on-screen testing, with instant marking.

Why South African schools choose CloudNotte

✓CAPS-style weighting and 7-point rating codes on report cards
✓Online and offline CBT for tests, mocks and entrance assessments
✓Fee tracking in rand with invoices, receipts and arrears reports
✓Attendance, timetable, lesson notes with AI, parent app
✓Per-learner pricing from $1 per term; no setup fee

Everything in one system

Start with results or fees and switch on the rest when you are ready. It is one product with one login.

Results & report sheetsEnter scores once; grades, positions, cumulative and transcripts follow.CBT softwareOnline, offline and proctored exams with a question bank.Fees & accountingInvoices, payments, receipts, reminders and payroll.AttendanceStudents and staff, gate QR posters, parent alerts.Learning managementNotes, slides, videos and assignments by class and subject.Lesson notesScheme-of-work aligned notes with AI and audio.AdmissionsOnline applications, entrance CBT, offer letters.TimetableClasses, teachers and rooms without clashes.Messaging & parent appSMS, email and the CloudNotte parent app.

Pricing for schools in South Africa

Prices are in US Dollars, per student. Pay termly or yearly; no setup fee.

Standard

$1.00

per student, per term

$2.55 per student, per year

• Unlimited user access and custom report sheets
• Lesson notes with AI and audio
• Unlimited online CBT exams
• Payment tracking and fee reminders

Enterprise

$2.00

per student, per term

$5.10 per student, per year

• Online and offline CBT exams
• Virtual classroom (10,000 credits)
• Early grade report sheets and result checker PIN
• 5,000 AI credits each for lesson notes and CBT

Elite

Star

$4.00

per student, per term

$10.00 per student, per year

• Your own branding, domain and white label app
• CBT exams with proctoring
• Virtual classroom (20,000 credits)
• 10,000 AI credits each for lesson notes and CBT

See the full feature table on the pricing page →

CloudNotte in other countries

Overview Nigeria Ghana Kenya Uganda United Kingdom United States

Questions schools in South Africa ask

Does CloudNotte produce CAPS-aligned report cards?
Yes. Assessment components, weightings and the 7-point rating scale are configurable per phase, and report cards and progress reports are generated per term.
Is it POPIA compliant?
CloudNotte gives schools the controls POPIA expects — per-user access, roles, audit trails, data export and deletion on request. Compliance is a shared responsibility; our data processing terms set out what we do.
What does it cost for a school in South Africa?
Rest-of-Africa pricing applies: from $1.00 per learner per term on Standard, $2.00 on Enterprise and $4.00 on Star, with a discount for yearly payment and no setup fee.
Does it replace SA-SAMS?
SA-SAMS is the Department's administration system for public schools. CloudNotte is the school's own system for academics, assessment, fees and parents, used mostly by independent schools; the records needed for returns can be exported.

See CloudNotte running a South African school

A 30-minute walkthrough with someone who has set up schools like yours. No commitment.

Frequently Asked Questions

What is CloudNotte and how does it work?
CloudNotte is all-in-one school management software. A school signs up, adds its classes, students, staff and parents, and then runs results, report sheets, CBT exams, fees, attendance, lesson notes and parent communication from one account. It works in the browser and in the CloudNotte app, and the CBT and secure-exam tools also work offline.
Who is CloudNotte for?
Nursery, primary and secondary schools (K-12), school groups with several campuses, training academies that sell courses, and teachers who want to run an online class. Higher institutions use the separate CloudNotte Higher Institution product.
Can I use CloudNotte if I already have a physical school?
Yes. Most CloudNotte schools are ordinary day and boarding schools. The software runs the office work — results, fees, attendance, records and parent updates — and adds online learning, CBT and a parent app on top. It is not only for online schools.
Is CloudNotte secure?
Yes. Data is encrypted in transit and at rest, every user has their own login and role, accounting actions are protected by a PIN, and results are published only when the school says so. Secure CBT exams add identity checks, lockdown and audit trails.
Does CloudNotte work without internet?
The CBT tools do. Offline CBT runs a full exam on a local computer or server with no internet and syncs results when a connection returns, and the Secure CBT app works the same way for proctored exams. Day-to-day modules need an ordinary connection but are built for slow and shared networks.
What does CloudNotte cost?
Schools pay per student, per term or per year. In Nigeria plans start at ₦149 per student per term on the Foundation plan, with Standard, Enterprise and Star plans adding more modules. Prices for the rest of Africa, the United States and Europe are on the pricing page. There is no setup fee.
What makes CloudNotte different from other school management systems?
Results, CBT (online, offline and proctored), fees, attendance, lesson notes with AI, a learning management system and a parent app are one product with one login — not separate tools glued together. Schools also get a public page in the CloudNotte school directory, a jobs board for hiring teachers, and a support team that understands how Nigerian and African schools actually run.

Bring your whole institution onto one platform

Schools, colleges and universities can get started today, or book a walkthrough with our team.

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