School Management Software in Ghana
Ghanaian schools run on the Ghana Education Service calendar, prepare pupils for the BECE and students for the WASSCE, and report continuous assessment alongside exams. CloudNotte handles all of that in one system, and its offline CBT and low-bandwidth design fit schools outside Accra and Kumasi as well as inside them.
Built for how Ghanaian schools run
The calendar, the exams, the grading, the money and the law your school already lives with — handled, not worked around.
School calendar
Basic schools run three terms a year on the GES calendar; senior high schools run on the semester calendar GES publishes. Both are supported — the school sets its own session and term dates.
Grading and report sheets
Continuous assessment (class exercises, homework, projects, class tests) scaled and combined with the end-of-term exam in the ratio the school uses — the GES 30/70 split is a common setting. Grades, positions, cumulative averages and remarks are computed automatically, and report cards can include the conduct, attitude and interest ratings Ghanaian parents expect.
School fees
Fees are set per class and per term in cedis. Every learner has an invoice and a running balance, payments (mobile money, bank, cash) are recorded against it, and receipts and reminders are automatic. Online collection through CloudNotte's payment partners depends on their coverage in Ghana — ask us before you switch it on.
Student data and the law
The Data Protection Act, 2012 (Act 843) applies to schools holding personal data about learners and staff. CloudNotte provides per-user logins and roles, an audit trail, and full data export on request.
Internet and power
Connectivity varies widely between regions. Offline CBT runs exams with no internet at all and syncs later, and the rest of the platform is designed for slow and shared connections.
Exams and assessments in Ghana
Results line up with the bodies your school answers to.
BECE (WAEC Ghana)
Basic Education Certificate Examination at the end of JHS 3. Results on the 1–9 scale; cumulative JHS records and transcripts come from the same gradebook.
WASSCE
Senior high leaving exam with A1–F9 grading; the report-sheet scale is configurable to match.
Standards-Based Curriculum
The 2019 curriculum's learning indicators and the GES assessment guidance (class scores plus exam) map to CloudNotte's assessment components.
School entrance tests
Run as CBT, with results feeding the online admission flow.
Why Ghanaian schools choose CloudNotte
- ✓Report cards aligned to BECE and WASSCE grading and GES continuous assessment
- ✓Online and offline CBT for class tests, mocks and entrance exams
- ✓Fee tracking in cedis with invoices, receipts and reminders
- ✓Attendance, lesson notes with AI, timetable and parent communication
- ✓Parent app on Android and iOS
- ✓Per-student pricing from $1 per term; no setup fee
Everything in one system
Start with results or fees and switch on the rest when you are ready. It is one product with one login.
Pricing for schools in Ghana
Prices are in US Dollars, per student. Pay termly or yearly; no setup fee.
Standard
Standard
$1.00
per student, per term
$2.55 per student, per year
- • Unlimited user access and custom report sheets
- • Lesson notes with AI and audio
- • Unlimited online CBT exams
- • Payment tracking and fee reminders
Most Popular
Enterprise
$2.00
per student, per term
$5.10 per student, per year
- • Online and offline CBT exams
- • Virtual classroom (10,000 credits)
- • Early grade report sheets and result checker PIN
- • 5,000 AI credits each for lesson notes and CBT
Elite
Star
$4.00
per student, per term
$10.00 per student, per year
- • Your own branding, domain and white label app
- • CBT exams with proctoring
- • Virtual classroom (20,000 credits)
- • 10,000 AI credits each for lesson notes and CBT
CloudNotte in other countries
Questions schools in Ghana ask
Does CloudNotte follow the GES term structure?
Yes. Schools set their own session and term dates, so the three-term basic calendar and the SHS semester calendar both work.Can report cards show BECE-style grades?
Yes. Grade scales are configurable, including the 1–9 scale used for the BECE and the A1–F9 scale used for the WASSCE.What does it cost for a school in Ghana?
Rest-of-Africa pricing applies: from $1.00 per student per term on the Standard plan, $2.00 on Enterprise and $4.00 on Star, with a discount for yearly payment. There is no setup fee.Can parents pay with mobile money?
Mobile-money and bank payments are recorded against each learner's invoice so balances and receipts are always right. Whether parents can pay online inside CloudNotte depends on our payment partners' coverage in Ghana — ask us and we will confirm for your school.
See CloudNotte running a Ghanaian school
A 30-minute walkthrough with someone who has set up schools like yours. No commitment.
Frequently Asked Questions
What is CloudNotte and how does it work?
CloudNotte is all-in-one school management software. A school signs up, adds its classes, students, staff and parents, and then runs results, report sheets, CBT exams, fees, attendance, lesson notes and parent communication from one account. It works in the browser and in the CloudNotte app, and the CBT and secure-exam tools also work offline.Who is CloudNotte for?
Nursery, primary and secondary schools (K-12), school groups with several campuses, training academies that sell courses, and teachers who want to run an online class. Higher institutions use the separate CloudNotte Higher Institution product.Can I use CloudNotte if I already have a physical school?
Yes. Most CloudNotte schools are ordinary day and boarding schools. The software runs the office work — results, fees, attendance, records and parent updates — and adds online learning, CBT and a parent app on top. It is not only for online schools.Is CloudNotte secure?
Yes. Data is encrypted in transit and at rest, every user has their own login and role, accounting actions are protected by a PIN, and results are published only when the school says so. Secure CBT exams add identity checks, lockdown and audit trails.Does CloudNotte work without internet?
The CBT tools do. Offline CBT runs a full exam on a local computer or server with no internet and syncs results when a connection returns, and the Secure CBT app works the same way for proctored exams. Day-to-day modules need an ordinary connection but are built for slow and shared networks.What does CloudNotte cost?
Schools pay per student, per term or per year. In Nigeria plans start at ₦149 per student per term on the Foundation plan, with Standard, Enterprise and Star plans adding more modules. Prices for the rest of Africa, the United States and Europe are on the pricing page. There is no setup fee.What makes CloudNotte different from other school management systems?
Results, CBT (online, offline and proctored), fees, attendance, lesson notes with AI, a learning management system and a parent app are one product with one login — not separate tools glued together. Schools also get a public page in the CloudNotte school directory, a jobs board for hiring teachers, and a support team that understands how Nigerian and African schools actually run.
Bring your whole institution onto one platform
Schools, colleges and universities can get started today, or book a walkthrough with our team.