School Management Software in Kenya
Kenyan schools are mid-way through the move to competency-based education, with junior school now inside the basic cycle and KNEC assessments at Grade 6, Grade 9 and KCSE. CloudNotte gives a school one place to keep learner records, run assessments, track fees in shillings and keep parents informed, whether it is a private primary in Nairobi or a boarding secondary upcountry.
Built for how Kenyan schools run
The calendar, the exams, the grading, the money and the law your school already lives with — handled, not worked around.
School calendar
Three terms a year (January–April, May–August, September–November) with half-term breaks, following the Ministry of Education calendar. Schools set their own dates each year.
Grading and report sheets
Rubric-based performance levels (Exceeding, Meeting, Approaching, Below Expectation) for CBC classes and mark-based grading with KCSE-style letters and points for secondary, both configurable per class. Cumulative records, class and subject rankings and teacher remarks are automatic, and report forms can be printed or published to parents online.
School fees
Fees are set per class and per term in Kenyan shillings. Each learner has an invoice and a balance; M-Pesa, bank and cash payments are recorded against it with automatic receipts and reminders. Online collection inside CloudNotte depends on our payment partners' coverage in Kenya — ask us before relying on it.
Student data and the law
The Data Protection Act, 2019 and the Office of the Data Protection Commissioner's guidance apply to learner and staff data. CloudNotte provides per-user logins and roles, an audit trail and full export of the school's data.
Internet and power
Internet is good in towns and patchy elsewhere. Offline CBT runs exams on a local computer with no connection and syncs later; the rest of the platform works on slow connections and on phones.
Exams and assessments in Kenya
Results line up with the bodies your school answers to.
KPSEA (Grade 6)
Kenya Primary School Education Assessment under the CBC; learner records and assessment history carry into junior school.
KJSEA / Grade 9 assessment
Junior school assessment; rubric-based scores and summative results are kept in one gradebook.
KCSE (KNEC)
Senior secondary leaving exam with A–E grading and points; report forms and transcripts use the same scale.
School-based assessments
Formative and summative assessments, opener/mid-term/end-term exams, and CBT practice papers.
Why Kenyan schools choose CloudNotte
- ✓CBC rubric levels and KCSE-style grading in the same system
- ✓Online and offline CBT for exams and practice
- ✓Fee tracking in shillings with invoices, receipts and reminders
- ✓Attendance, timetable, lesson notes with AI, parent app
- ✓Per-student pricing from $1 per term; no setup fee
Everything in one system
Start with results or fees and switch on the rest when you are ready. It is one product with one login.
Pricing for schools in Kenya
Prices are in US Dollars, per student. Pay termly or yearly; no setup fee.
Standard
Standard
$1.00
per student, per term
$2.55 per student, per year
- • Unlimited user access and custom report sheets
- • Lesson notes with AI and audio
- • Unlimited online CBT exams
- • Payment tracking and fee reminders
Most Popular
Enterprise
$2.00
per student, per term
$5.10 per student, per year
- • Online and offline CBT exams
- • Virtual classroom (10,000 credits)
- • Early grade report sheets and result checker PIN
- • 5,000 AI credits each for lesson notes and CBT
Elite
Star
$4.00
per student, per term
$10.00 per student, per year
- • Your own branding, domain and white label app
- • CBT exams with proctoring
- • Virtual classroom (20,000 credits)
- • 10,000 AI credits each for lesson notes and CBT
CloudNotte in other countries
Questions schools in Kenya ask
Does CloudNotte support the competency-based curriculum?
Yes. Assessment components and grade scales are configurable, so CBC performance levels and rubric scores work alongside mark-based grading for secondary classes.Can parents pay fees by M-Pesa?
M-Pesa payments are recorded against each learner's invoice so balances and receipts stay correct. Collecting online inside CloudNotte depends on our payment partners' coverage in Kenya — ask us to confirm for your school.What does it cost for a school in Kenya?
Rest-of-Africa pricing applies: from $1.00 per student per term on Standard, $2.00 on Enterprise and $4.00 on Star, with a discount for yearly payment and no setup fee.Does it replace NEMIS?
No. NEMIS is the Ministry's national system. CloudNotte is the school's own day-to-day system for academics, fees, attendance and parents; the records you need for returns can be exported.
See CloudNotte running a Kenyan school
A 30-minute walkthrough with someone who has set up schools like yours. No commitment.
Frequently Asked Questions
What is CloudNotte and how does it work?
CloudNotte is all-in-one school management software. A school signs up, adds its classes, students, staff and parents, and then runs results, report sheets, CBT exams, fees, attendance, lesson notes and parent communication from one account. It works in the browser and in the CloudNotte app, and the CBT and secure-exam tools also work offline.Who is CloudNotte for?
Nursery, primary and secondary schools (K-12), school groups with several campuses, training academies that sell courses, and teachers who want to run an online class. Higher institutions use the separate CloudNotte Higher Institution product.Can I use CloudNotte if I already have a physical school?
Yes. Most CloudNotte schools are ordinary day and boarding schools. The software runs the office work — results, fees, attendance, records and parent updates — and adds online learning, CBT and a parent app on top. It is not only for online schools.Is CloudNotte secure?
Yes. Data is encrypted in transit and at rest, every user has their own login and role, accounting actions are protected by a PIN, and results are published only when the school says so. Secure CBT exams add identity checks, lockdown and audit trails.Does CloudNotte work without internet?
The CBT tools do. Offline CBT runs a full exam on a local computer or server with no internet and syncs results when a connection returns, and the Secure CBT app works the same way for proctored exams. Day-to-day modules need an ordinary connection but are built for slow and shared networks.What does CloudNotte cost?
Schools pay per student, per term or per year. In Nigeria plans start at ₦149 per student per term on the Foundation plan, with Standard, Enterprise and Star plans adding more modules. Prices for the rest of Africa, the United States and Europe are on the pricing page. There is no setup fee.What makes CloudNotte different from other school management systems?
Results, CBT (online, offline and proctored), fees, attendance, lesson notes with AI, a learning management system and a parent app are one product with one login — not separate tools glued together. Schools also get a public page in the CloudNotte school directory, a jobs board for hiring teachers, and a support team that understands how Nigerian and African schools actually run.
Bring your whole institution onto one platform
Schools, colleges and universities can get started today, or book a walkthrough with our team.