When we talk about software, we refer to tools designed to automate tasks, making processes easier and more reliable. This is especially important for schools managing their finances.
Imagine this scenario: You often need to contact the school administration, sometimes we call them (school mummy) to confirm payments, or rely on tellers and receipts presented by parents to validate school fees. Given the banking network challenges in many parts of Africa, transactions can be delayed, or even reversed without notice. As a school owner, you may find yourself losing money by relying on manual financial management or fully entrusting the process to staff.
Using accounting software helps solve these issues and streamlines school operations:
- Ease for Parents: Parents can pay school fees from the comfort of their home, eliminating the need to present proof of payment (POP) in person.
- Automatic Fee Reminders: You can automate fee reminders via SMS or email on a set schedule—daily, weekly, monthly, or per term. This keeps parents informed and ensures timely payments.
- Smart Restrictions: Set automatic restrictions for students with outstanding fees, such as withholding report cards or other privileges.
- Effortless Fee Tracking: View a comprehensive list of students with outstanding fees, filter by class or fee item, and easily monitor payment statuses.
- Automation Benefits: After a one-time setup, fee reminders, payments, receipts, and notifications can be automated, reducing the need for manual intervention.
Advantages:
- Save costs on printing receipts.
- Save on hiring professional accountants.
- Avoid financial losses from manual errors.
- Stay updated on your school’s finances anytime, without waiting for termly reports from HR or accountants.
All of these features are available through Cloudnotte’s accounting module, which simplifies school fee payments for both schools and parents.
Sign up for free: cloudnotte.com
